1. Call to Order 2. United States and Texas Flags Pledges of Allegiance and National Anthem
Recognition of EPISD Fine Arts Department and Student Artists (To recognize student talent in the District)
Presentation of October “I Am EPISD Award” (The “I Am EPISD” Award recognizes employees/students who have exemplified the EPISD spirit)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. September 15, 2015, Special Board of Trustees Meeting 2. September 15, 2015, Board of Trustees Meeting 3. September 24, 2015, Special Board of Trustees Meeting 4. September 24, 2015, Special Board of Trustees Meeting-Tier II Training B. Approval of Revisions to 2015-2016 El Paso Independent School District Student Code of Conduct (To implement updates to the Student Code of Conduct) C. Approval of Revisions, Corrections, and Additions to 2015-2016 Employee Compensation Plan (Provide compensation for EPISD employees) D. Approval of Revision of Budgeted Full-Time Equivalent for Senior Auditor Position in Internal Audit Department (Budgeted Local Funds – Approximately $17,000.00) (In accordance with Policy CFC [Exhibit], the Board will “Approve the internal audit budget and resource plan”) E. Approval of Instructional Materials Allotment and TEKS Certification for 2015-2016 (This certification is required by the Texas Education Agency) F. Approval of Agreement with Sun Bowl Association for Participation in 2015 FirstLight Federal Credit Union Sun Bowl Parade and Use of EPISD Bleachers for Grandstand Areas (Approval of the agreement will authorize District high school bands and ROTC units to participate in the parade and will promote continued cooperation between the El Paso Independent School District and FirstLight Federal Credit Union Sun Bowl Parade) G. Approval of Texas Workforce Commission Notice of Grant Award Amendment for Texas Adult Education and Literacy Programs; Approval of Memorandum of Understanding between the Far West Adult Education Consortium and Workforce Solutions Borderplex; and Approval of Texas Workforce Commission Adult Education and Literacy Grant Contract ($1,021,866.00) (To provide education services to adult learners) H. Approval of Community Oriented Police Services Anti-Gang Initiative (CAGI) Grant from the U.S. Department of Justice ($176,521.00) (To create a school District anti-gang task force to target EPISD connected post-adjudicated male and female youth ages 14-17) I. Approval of Mutual Aid Agreement between El Paso Independent School District Police Department and El Paso County Juvenile Probation Department (To allow collaboration between both entities by augmenting the enforcement of security and control in case of major disturbances) J. Approval of Contract for Continued Participation in the Army Youth Programs in Your Neighborhood (AYPYN) Program for 2015-2016 ($198,000.00 to EPISD from the Department of the Army) (AYPYN is a beneficial after school program for students at seven EPISD campuses) L. Award of Construction Contract – Vilas Parking Lot Improvements, CSP No. 15-083, Project No. 15.581 (Administration Recommendation: Prime Irrigation & Landscape, Inc.) (2007 Bond Funds - $122,300.00) (Approval required to construct parking lot improvements at Vilas Elementary School) M. Approval of Final Payment for Construction Contracts 1. Reconstruction of Logan Elementary School, CSP No. 13-003, Project No. 12.668 to FT James Construction, Inc. (OEA Grant Funds - $545,500.91) (Approval needed to proceed with final payment for the project as per Board Policy) 2. Multipurpose Classrooms Group 2 Crockett Elementary School, CSP No. 14-118, Project No. 08.963B to Medlock Commercial Contractors, LLC (2007 Bond Funds - $46,611.43) (Approval needed to proceed with final payment for the project as per Board Policy) 3. Vilas Playfield (Artificial Turf), CSP No. 15-076, Project No.15.582 to Spartan Construction of Texas, Inc. (2007 Bond Funds - $12,725.37) (Approval needed to proceed with final payment of the Mesita Early Childhood Center project at Vilas Elementary School, as per Board Policy) N. Approval of September 2015 Personnel Report (Reporting on staff hires, resignations, retirements, leaves, deaths and terminations for the month of September 2015)
Purchases Requiring Board Approval Purchases from Apple Computer, Inc., Utilizing Texas Department of Information Resources (DIR) Interlocal Cooperative Agreement Contract #DIR-SDD-2068 (Budgeted Federal, State, Grant, Title I, and Local Funds - $5,000,000.00) (To support District resources using the Apple Computer, Inc., platform and products)
Purchase Dual Credit Textbooks and Materials from Barnes and Noble Inc., Utilizing Interlocal Agreement with El Paso Community College (Budgeted IMA Funds - $500,000.00) (The purchase of these textbooks and materials supports the requirements for implementing Dual Credit courses)
Public Meeting to Discuss the District’s Rating Under the School Financial Integrity Rating System of Texas (FIRST) (To discuss the District’s rating under the School FIRST in accordance with Texas Administrative Code, Title 19, Section 109.1001)
Action Items Discuss and Take Appropriate Action on Request for Waiver of Board Policy GKD (Local) Community Relations: Non-School Use of School Facilities, by El Paso Community College (EPCC) for the Provision of Driver’s Education Classes at Burges, Chapin, Franklin, and Jefferson High Schools (Estimated Cost: $7,559.76) (Applicant has requested that facility use fees be waived for the use of four [4] campuses in the Fall of 2015 through the Spring of 2016 for conducting Driver’s Education classes)
Reports Internal Audit Status Report to the Board of Trustees (To provide the Board of Trustees reports on the status/timeline of the Internal Audit Plan, Ethics and Compliance Hotline statistics, and past due Corrective Action Plans in accordance with Policy CFC [Local] and the Internal Audit Charter CFC [Exhibit])
9B. Report on 2015-16 End of First Six Weeks Student Enrollment/Membership Numbers (To provide the Board of Trustees an update on the number of students enrolled and counted in membership at the end of the first six weeks) 10. Adjournment
1. Call to Order 2. United States and Texas Flags Pledges of Allegiance and National Anthem
Recognition of EPISD Fine Arts Department and Student Artists (To recognize student talent in the District)
Presentation of October “I Am EPISD Award” (The “I Am EPISD” Award recognizes employees/students who have exemplified the EPISD spirit)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. September 15, 2015, Special Board of Trustees Meeting 2. September 15, 2015, Board of Trustees Meeting 3. September 24, 2015, Special Board of Trustees Meeting 4. September 24, 2015, Special Board of Trustees Meeting-Tier II Training B. Approval of Revisions to 2015-2016 El Paso Independent School District Student Code of Conduct (To implement updates to the Student Code of Conduct) C. Approval of Revisions, Corrections, and Additions to 2015-2016 Employee Compensation Plan (Provide compensation for EPISD employees) D. Approval of Revision of Budgeted Full-Time Equivalent for Senior Auditor Position in Internal Audit Department (Budgeted Local Funds – Approximately $17,000.00) (In accordance with Policy CFC [Exhibit], the Board will “Approve the internal audit budget and resource plan”) E. Approval of Instructional Materials Allotment and TEKS Certification for 2015-2016 (This certification is required by the Texas Education Agency) F. Approval of Agreement with Sun Bowl Association for Participation in 2015 FirstLight Federal Credit Union Sun Bowl Parade and Use of EPISD Bleachers for Grandstand Areas (Approval of the agreement will authorize District high school bands and ROTC units to participate in the parade and will promote continued cooperation between the El Paso Independent School District and FirstLight Federal Credit Union Sun Bowl Parade) G. Approval of Texas Workforce Commission Notice of Grant Award Amendment for Texas Adult Education and Literacy Programs; Approval of Memorandum of Understanding between the Far West Adult Education Consortium and Workforce Solutions Borderplex; and Approval of Texas Workforce Commission Adult Education and Literacy Grant Contract ($1,021,866.00) (To provide education services to adult learners) H. Approval of Community Oriented Police Services Anti-Gang Initiative (CAGI) Grant from the U.S. Department of Justice ($176,521.00) (To create a school District anti-gang task force to target EPISD connected post-adjudicated male and female youth ages 14-17) I. Approval of Mutual Aid Agreement between El Paso Independent School District Police Department and El Paso County Juvenile Probation Department (To allow collaboration between both entities by augmenting the enforcement of security and control in case of major disturbances) J. Approval of Contract for Continued Participation in the Army Youth Programs in Your Neighborhood (AYPYN) Program for 2015-2016 ($198,000.00 to EPISD from the Department of the Army) (AYPYN is a beneficial after school program for students at seven EPISD campuses) L. Award of Construction Contract – Vilas Parking Lot Improvements, CSP No. 15-083, Project No. 15.581 (Administration Recommendation: Prime Irrigation & Landscape, Inc.) (2007 Bond Funds - $122,300.00) (Approval required to construct parking lot improvements at Vilas Elementary School) M. Approval of Final Payment for Construction Contracts 1. Reconstruction of Logan Elementary School, CSP No. 13-003, Project No. 12.668 to FT James Construction, Inc. (OEA Grant Funds - $545,500.91) (Approval needed to proceed with final payment for the project as per Board Policy) 2. Multipurpose Classrooms Group 2 Crockett Elementary School, CSP No. 14-118, Project No. 08.963B to Medlock Commercial Contractors, LLC (2007 Bond Funds - $46,611.43) (Approval needed to proceed with final payment for the project as per Board Policy) 3. Vilas Playfield (Artificial Turf), CSP No. 15-076, Project No.15.582 to Spartan Construction of Texas, Inc. (2007 Bond Funds - $12,725.37) (Approval needed to proceed with final payment of the Mesita Early Childhood Center project at Vilas Elementary School, as per Board Policy) N. Approval of September 2015 Personnel Report (Reporting on staff hires, resignations, retirements, leaves, deaths and terminations for the month of September 2015)
Purchases Requiring Board Approval Purchases from Apple Computer, Inc., Utilizing Texas Department of Information Resources (DIR) Interlocal Cooperative Agreement Contract #DIR-SDD-2068 (Budgeted Federal, State, Grant, Title I, and Local Funds - $5,000,000.00) (To support District resources using the Apple Computer, Inc., platform and products)
Purchase Dual Credit Textbooks and Materials from Barnes and Noble Inc., Utilizing Interlocal Agreement with El Paso Community College (Budgeted IMA Funds - $500,000.00) (The purchase of these textbooks and materials supports the requirements for implementing Dual Credit courses)
Public Meeting to Discuss the District’s Rating Under the School Financial Integrity Rating System of Texas (FIRST) (To discuss the District’s rating under the School FIRST in accordance with Texas Administrative Code, Title 19, Section 109.1001)
Action Items Discuss and Take Appropriate Action on Request for Waiver of Board Policy GKD (Local) Community Relations: Non-School Use of School Facilities, by El Paso Community College (EPCC) for the Provision of Driver’s Education Classes at Burges, Chapin, Franklin, and Jefferson High Schools (Estimated Cost: $7,559.76) (Applicant has requested that facility use fees be waived for the use of four [4] campuses in the Fall of 2015 through the Spring of 2016 for conducting Driver’s Education classes)
Reports Internal Audit Status Report to the Board of Trustees (To provide the Board of Trustees reports on the status/timeline of the Internal Audit Plan, Ethics and Compliance Hotline statistics, and past due Corrective Action Plans in accordance with Policy CFC [Local] and the Internal Audit Charter CFC [Exhibit])
9B. Report on 2015-16 End of First Six Weeks Student Enrollment/Membership Numbers (To provide the Board of Trustees an update on the number of students enrolled and counted in membership at the end of the first six weeks) 10. Adjournment