1. Call to Order 2. Pledge of Allegiance A. United States and Texas Flag Pledges of Allegiance and National Anthem
Recognitions A. Presentation of April 2018 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit)
Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. March 1, 2018, Curriculum and Instruction Committee Meeting 2. March 26, 2018, Special Board of Trustees Meeting 3. March 27, 2018, Special Board of Trustees Meeting 4. March 27, 2018, Board of Trustees Meeting 5. March 27, 2018, Public Facility Corporation Meeting 6. March 28, 2018, Special Board of Trustees Meeting B. Approval of Budget Amendment 1. Supplies & Instructional Materials, Personnel Related Costs, Professional Development Services and Student Extra Curricular Activities (General Operating Funds $ 48,843.00) (Amendment will provide proper funding for District operations) C. Approval of Interlocal Agreement between El Paso Independent School District and Professional & Public Programs at The University of Texas at El Paso Utilizing Department of Defense Education Activity Cycle 8 Grant (Department of Defense Education Activity Cycle 8 Grant $ 44,500.00) (To provide Elementary to High School Level Empowerment and Leadership Camps to EPISD Military Connected Students) D. Approval of Interlocal Agreement between El Paso Independent School District, El Paso Community College, and the University of Texas at El Paso to Provide Summer College Courses (Budgeted Local Funds$ 7,000.00 for Transportation Costs) (This Interlocal Agreement will enable students at Bowie and Jefferson High Schools to receive Dual Credit College courses during the summer session) F. Approval of Instructional Materials Allotment and TEKS Certification, 20182019 (This certification is required by the Texas Education Agency to order instructional materials through Educational Material Ordering System [EMAT] for the 20182019 school year) G. Approval of Change Order No. 6 for Bowie High School Play Fields, CSP No. 17071, Project No, 15.587 (Approval of a contract time extension associated with unforseen conditions is required for timely project completion) H. Approval of Facility Use Agreement between El Paso High School Alumni Association and El Paso Independent School District for Custodial Quarters Located at 800 E. Schuster (Approval is needed to proceed with the facility use agreement of the custodial quarters located at 800 E. Schuster) I. Annual Report on Management Fees Under Purchasing Contracts (To provide an updated list of cooperative contract agencies, and their fees [when applicable], in compliance with Texas Education Code Section 44.033) J. Internal Audit Activity Report (To provide the Board of Trustees a report on the Internal Audit activities and related matters, in accordance with the Internal Audit Charter outlined in Board Policy CFC [Exhibit]) K. Purchases Requiring Board Approval 1. Award of District Vehicles RFP #18027 (Administration Recommendation: Caldwell Country Chevrolet [Items #1, #2, #3, #4, #6, #10, and #13], Southwest Truck Sales [Items #5, #7, #9 and #12] and Casa Nissan [Item #11]) ( Budgeted Local Funds $ 1,016,042.34) (To replace aging vehicles throughout the District) 2. Expenditures to Silsbee Ford for Seven (7) 2018 Model, Ford Interceptor Sedan AWD Police Vehicles Utilizing Education Service Center (ESC) Region 2 GoodBuy Contract 1818 8F000 Vehicles: Automobiles/Trucks/Sport Utility (Budgeted Local Funds $ 184,603.00) (The new police units will replace aging Police sedans from the current fleet) 3. Award of District School Buses RFP# 18028 (Administration Recommendation: Longhorn Bus Sales, LLC.) (2016 Bond Referendum Funds $ 2,593,744.00) (To replace aging vehicles throughout the District) 4. Award of Library Management System, RFP #18032 (Administration Recommendation: The Library Corporation [TLC]) (Budgeted Local Funds $ 372,340.00) (The library management system is the software/database used by EPISD libraries that allows patrons and librarians an online catalog of the items housed at each campus library. The existing system is 15 years old and is no longer meeting the needs of our libraries.)
Approval of Interlocal/Project Development Agreement between City of El Paso and El Paso Independent School District for Construction of a New Parking Lot at Coronado High School (To authorize construction and the subsequent use of a new parking lot at Coronado High School)
Approval of Additional Statements of Work, Lease Schedule #002, Rider #1 to Lease Schedule #002 to Master Lease Agreement , and Approval to Lease Student Apple Laptop Computers, Accessories, and Software for Incoming 6th Grade Students, Students in Grades 68 at Verizon Innovative Learning Schools (VILS), Guillen Middle School, and 11th Grade Students, and Approval of Expenditures for Services, Including Deployment, Technical and Professional Services, from Apple, Inc., Utilizing Texas Department of Information Resources (DIR) Interlocal Cooperative Contract #DIRTSO3789 (IMA and Local Funds $ 10,029,049.00) (To expand the District's PowerUp Initiative to support Active Learning Environments)
Discuss and Take Appropriate Action on Adoption of Revised Board Goals and Goal Progress Measures (GPMs) (To revise Board Goals and Goal Progress Measures {GPMs} based on the Lone Star Governance Model and communicate Board Goals and GPMs to the public/community)
Discuss and Take Appropriate Action on Internal Audit Plan for 20182019 (Board Policy CFC [Local] and the Internal Audit Charter require the Chief Internal Auditor communicate the Audit Plan to Board of Trustees for review and approval)
C. Discuss and Take Appropriate Action on a Resolution Authorizing an Amendment to the Articles of Incorporation of the District’s Administrative Public Facility Corporation (An amendment is needed so that the existing Administrative Public Facility Corporation can issue Lease Revenue Bonds) D. Discuss and Take Appropriate Action Regarding a Resolution Authorizing the Publication of the Notice of Intention to Enter into a LeasePurchase Contract for the Use or Purchase of Real Property or an Improvement to Real Property with the El Paso Independent School District Administrative Public Facility Corporation (This Notice is required under Texas Local Government Code, Section 271.004) E. Discuss and Take Appropriate Action on the Adoption of a Reimbursement Resolution to the General Fund from Proceeds of Lease Revenue Bonds Sold by the Administrative Public Facilities Corporation (The District will be able to reimburse the General Fund for construction expenses for the new Administration Building)
Discuss and Take Appropriate Action on Approval of Construction Contract – EPISD Central Operations Hub, CSP No.18041, Project No. 15.577 (Administration Recommendation: Lloyd Hamilton Construction, Inc.) (2007 Bond Fund $ 11,619,000.00) (Approval required to proceed with the construction of the Central Operations Hub)
Discuss and Take Appropriate Action as to the First Step Ranking of Offerors and Proceed to the Second Step of the TwoStep Construction Manager AtRisk Construction Procurement Delivery Method 1. Hughey/Ross PK8, Project No. 17.620 (Approval of the first step evaluation and ranking and proceed to the second step submissions is requested to facilitate the procurement for the project identified) 2. Austin High School, Project No. 17.622 (Approval of the first step evaluation and ranking and proceed to the second step submissions is requested to facilitate the procurement for the project identified) 3. Irvin High School, Project No. 17.628 (Approval of the first step evaluation and ranking and proceed
H. Discuss and Take Appropriate Action on Approval of Proposed Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. Revisions to Board Policy CNA (Local): Transportation Management, Student Transportation (TASB recommended as part of Update 109) 2. Revisions to Board Policy EHBAF (Local): Special Education, Video/Audio Monitoring (The El Paso Independent School District Board Policy, EHBAF [Local] will need to be revised as per TASB. Operating Guidelines for Video /Surveillance of Special Education Settings has new implementations, TEC§29.022 [as amended by SB 1398] and Commissioner’s Rules) 3. Revisions to Board Policy GKB (Local): Community Relations, Advertising and Fund Raising in the Schools (TASB recommended as part of Update 108) 7. Adjournment
1. Call to Order 2. Pledge of Allegiance A. United States and Texas Flag Pledges of Allegiance and National Anthem
Recognitions A. Presentation of April 2018 "I AM EPISD" Award (The "I AM EPISD" Award recognizes employees/students who have exemplified the EPISD spirit)
Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. March 1, 2018, Curriculum and Instruction Committee Meeting 2. March 26, 2018, Special Board of Trustees Meeting 3. March 27, 2018, Special Board of Trustees Meeting 4. March 27, 2018, Board of Trustees Meeting 5. March 27, 2018, Public Facility Corporation Meeting 6. March 28, 2018, Special Board of Trustees Meeting B. Approval of Budget Amendment 1. Supplies & Instructional Materials, Personnel Related Costs, Professional Development Services and Student Extra Curricular Activities (General Operating Funds $ 48,843.00) (Amendment will provide proper funding for District operations) C. Approval of Interlocal Agreement between El Paso Independent School District and Professional & Public Programs at The University of Texas at El Paso Utilizing Department of Defense Education Activity Cycle 8 Grant (Department of Defense Education Activity Cycle 8 Grant $ 44,500.00) (To provide Elementary to High School Level Empowerment and Leadership Camps to EPISD Military Connected Students) D. Approval of Interlocal Agreement between El Paso Independent School District, El Paso Community College, and the University of Texas at El Paso to Provide Summer College Courses (Budgeted Local Funds$ 7,000.00 for Transportation Costs) (This Interlocal Agreement will enable students at Bowie and Jefferson High Schools to receive Dual Credit College courses during the summer session) F. Approval of Instructional Materials Allotment and TEKS Certification, 20182019 (This certification is required by the Texas Education Agency to order instructional materials through Educational Material Ordering System [EMAT] for the 20182019 school year) G. Approval of Change Order No. 6 for Bowie High School Play Fields, CSP No. 17071, Project No, 15.587 (Approval of a contract time extension associated with unforseen conditions is required for timely project completion) H. Approval of Facility Use Agreement between El Paso High School Alumni Association and El Paso Independent School District for Custodial Quarters Located at 800 E. Schuster (Approval is needed to proceed with the facility use agreement of the custodial quarters located at 800 E. Schuster) I. Annual Report on Management Fees Under Purchasing Contracts (To provide an updated list of cooperative contract agencies, and their fees [when applicable], in compliance with Texas Education Code Section 44.033) J. Internal Audit Activity Report (To provide the Board of Trustees a report on the Internal Audit activities and related matters, in accordance with the Internal Audit Charter outlined in Board Policy CFC [Exhibit]) K. Purchases Requiring Board Approval 1. Award of District Vehicles RFP #18027 (Administration Recommendation: Caldwell Country Chevrolet [Items #1, #2, #3, #4, #6, #10, and #13], Southwest Truck Sales [Items #5, #7, #9 and #12] and Casa Nissan [Item #11]) ( Budgeted Local Funds $ 1,016,042.34) (To replace aging vehicles throughout the District) 2. Expenditures to Silsbee Ford for Seven (7) 2018 Model, Ford Interceptor Sedan AWD Police Vehicles Utilizing Education Service Center (ESC) Region 2 GoodBuy Contract 1818 8F000 Vehicles: Automobiles/Trucks/Sport Utility (Budgeted Local Funds $ 184,603.00) (The new police units will replace aging Police sedans from the current fleet) 3. Award of District School Buses RFP# 18028 (Administration Recommendation: Longhorn Bus Sales, LLC.) (2016 Bond Referendum Funds $ 2,593,744.00) (To replace aging vehicles throughout the District) 4. Award of Library Management System, RFP #18032 (Administration Recommendation: The Library Corporation [TLC]) (Budgeted Local Funds $ 372,340.00) (The library management system is the software/database used by EPISD libraries that allows patrons and librarians an online catalog of the items housed at each campus library. The existing system is 15 years old and is no longer meeting the needs of our libraries.)
Approval of Interlocal/Project Development Agreement between City of El Paso and El Paso Independent School District for Construction of a New Parking Lot at Coronado High School (To authorize construction and the subsequent use of a new parking lot at Coronado High School)
Approval of Additional Statements of Work, Lease Schedule #002, Rider #1 to Lease Schedule #002 to Master Lease Agreement , and Approval to Lease Student Apple Laptop Computers, Accessories, and Software for Incoming 6th Grade Students, Students in Grades 68 at Verizon Innovative Learning Schools (VILS), Guillen Middle School, and 11th Grade Students, and Approval of Expenditures for Services, Including Deployment, Technical and Professional Services, from Apple, Inc., Utilizing Texas Department of Information Resources (DIR) Interlocal Cooperative Contract #DIRTSO3789 (IMA and Local Funds $ 10,029,049.00) (To expand the District's PowerUp Initiative to support Active Learning Environments)
Discuss and Take Appropriate Action on Adoption of Revised Board Goals and Goal Progress Measures (GPMs) (To revise Board Goals and Goal Progress Measures {GPMs} based on the Lone Star Governance Model and communicate Board Goals and GPMs to the public/community)
Discuss and Take Appropriate Action on Internal Audit Plan for 20182019 (Board Policy CFC [Local] and the Internal Audit Charter require the Chief Internal Auditor communicate the Audit Plan to Board of Trustees for review and approval)
C. Discuss and Take Appropriate Action on a Resolution Authorizing an Amendment to the Articles of Incorporation of the District’s Administrative Public Facility Corporation (An amendment is needed so that the existing Administrative Public Facility Corporation can issue Lease Revenue Bonds) D. Discuss and Take Appropriate Action Regarding a Resolution Authorizing the Publication of the Notice of Intention to Enter into a LeasePurchase Contract for the Use or Purchase of Real Property or an Improvement to Real Property with the El Paso Independent School District Administrative Public Facility Corporation (This Notice is required under Texas Local Government Code, Section 271.004) E. Discuss and Take Appropriate Action on the Adoption of a Reimbursement Resolution to the General Fund from Proceeds of Lease Revenue Bonds Sold by the Administrative Public Facilities Corporation (The District will be able to reimburse the General Fund for construction expenses for the new Administration Building)
Discuss and Take Appropriate Action on Approval of Construction Contract – EPISD Central Operations Hub, CSP No.18041, Project No. 15.577 (Administration Recommendation: Lloyd Hamilton Construction, Inc.) (2007 Bond Fund $ 11,619,000.00) (Approval required to proceed with the construction of the Central Operations Hub)
Discuss and Take Appropriate Action as to the First Step Ranking of Offerors and Proceed to the Second Step of the TwoStep Construction Manager AtRisk Construction Procurement Delivery Method 1. Hughey/Ross PK8, Project No. 17.620 (Approval of the first step evaluation and ranking and proceed to the second step submissions is requested to facilitate the procurement for the project identified) 2. Austin High School, Project No. 17.622 (Approval of the first step evaluation and ranking and proceed to the second step submissions is requested to facilitate the procurement for the project identified) 3. Irvin High School, Project No. 17.628 (Approval of the first step evaluation and ranking and proceed
H. Discuss and Take Appropriate Action on Approval of Proposed Revisions to Board Policies (District Policies may be found at www.episd.org under the EPISD Board tab) 1. Revisions to Board Policy CNA (Local): Transportation Management, Student Transportation (TASB recommended as part of Update 109) 2. Revisions to Board Policy EHBAF (Local): Special Education, Video/Audio Monitoring (The El Paso Independent School District Board Policy, EHBAF [Local] will need to be revised as per TASB. Operating Guidelines for Video /Surveillance of Special Education Settings has new implementations, TEC§29.022 [as amended by SB 1398] and Commissioner’s Rules) 3. Revisions to Board Policy GKB (Local): Community Relations, Advertising and Fund Raising in the Schools (TASB recommended as part of Update 108) 7. Adjournment