If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed or executive meeting or session of the Board of Trustees is required, then such closed or executive meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., or Texas Government Code 418.183 (f), will be held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the meeting covered by this Notice as the School Board may conveniently meet in such closed or executive meeting or session concerning any and all purposes permitted by the Act. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.
Recognition of 2016 - 2017 Volunteers (To promote and enhance community relations by recognizing VIPS)
Presentation of June 2017 “I Am EPISD” Award (The “I Am EPISD” Award recognizes employees/students who have exemplified the EPISD spirit)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes for May 30, 2017, Special Board of Trustees Meeting B. Possible Rescheduling of November 21, 2017, Regular Meeting of the Board of Trustees (Rescheduling the regular Board Meeting of November 21, 2017, to November 16, 2017, is needed due to the District closing for Thanksgiving week) C. Approval of Budget Amendments 1. Transfer Campus Principal Funds from General Fund to Fund 461-Campus Principal Activity Funds (The transfer will provide more transparency and separate the Campus Principal Funds into its own fund in accordance with the Financial Accountability System Resource Guide) 2. Costs Related to Instructional Staff Development and Curriculum Writing (Local Operating Funds - $362,653.00) (Amendment will provide proper funding for District operations) D. Approval of Memorandum of Understanding between EPISD and El Paso Symphony Orchestra’s Tocando Community Music Project (To allow for the continuation of the “Tocando” after-school community music project at Hart Elementary and expanding the program to Guillen Middle School) E. Approval of Waiver for Optional Flexible School Day Program (OFSDP) (CCTA is submitting the application for the 2016-2017 school year) F. Approval of Increase of the Spending Authorization under the Memorandum of Understanding between El Paso Independent School District (EPISD) and El Paso Community College (EPCC) – Gateway to College (Budgeted SCE Funds - $67,000.00) (Approval will provide additional spending authorization to continue services and allow dropouts or potential dropouts the opportunity to return to education and gain a high school diploma while earning college credit) G. Purchases Requiring Board Approval 1. Approval to Renew Microsoft Enterprise License, Utilizing State of Texas Department of Information Resources (DIR) Contract #DIR-SDD-2503 from SHI Government Solutions, Inc. (Budgeted Local Funds - $360,156.00) (To continue to purchase the most current versions of Microsoft products) 2. Approval to Purchase Staff Training and Support Services for the Continued Implementation of Social Emotional Learning from Collaborative for Academic, Social, and Emotional Learning Utilizing Education Service Center Region 19 Allied States Cooperative – RFP #15-7176, Consulting, Contracting, Staff Development & Related (Supplemental), Using Fiscal Year 2018 State Compensatory Education Funds (State Compensatory Education Funds - $250,000.00) (To provide staff training and support services to the Student & Family Empowerment Department needed to implement Social Emotional Learning across District Campuses) I. Approval of Construction Contracts 1. Franklin 9th Grade Center Air Washer #9 and #10 Replacement, CSP No. 17-068, Project No. 13.544 (Administration Recommendation: T-Dyne Contractors, LLC) (2007 Bond Funds - $230,896.00) (Approval required to replace existing air washers #9 and #10 in the mechanical room) 2. Bowie High School Play Fields, CSP No. 17-071, Project No. 15.587 (Administration Recommendation: Black Stallion Contractors, Inc.) (2007 Bond Funds - $1,079,985.99) (Approval required for the construction of the new playfields at Bowie High School) 3. AGS New Tech Classroom Improvements at Armendariz MS, CSP No. 17.072, Project No. 17.633 (Administration Recommendation: Pride General Contractors, LLC) (2007 Bond Funds - $342,000.00) (Approval required for new all-girls school modifications) J. Approval of RFQ Architectural/Engineering Services for Miscellaneous Projects, RFQ No. 17-066, Project No. 18.758 (Budgeted Local and Bond Funds) (Approval of the responding firms is needed to allow administration to proceed with selecting firms as needed) L. Approval of Expenditures for Minor Construction Trades and Job Order Contracting Services Utilizing Interlocal Cooperative Contracts from Region 19 Allied States Cooperative (ASC) RFP #13-6901, RFP #13-6915, RFP #13-6972, RFP #13-6973, RFP #14-7072, RFP # 15-7175 (Budgeted Local and Federal Funds - $5,000,000.00) (To increase District’s ability to complete minor construction projects in a timely manner) M. Approval to Use Various Fund Accounts for Job Order Contracts (JOC) CSP #17-005 Previously Approved by the Board on October 25, 2016 (Budgeted Local and Federal Funds - $2,400,000.00) (To increase District’s ability to complete minor construction projects in a timely manner) N. Internal Audit Activity Report (To provide the Board of Trustees a report on the Internal Audit activities and related matters, in accordance with Board Policy CFC [Local] and CFC [Exhibit])
Change Order No. 2 for 2016 Bond Athletic Upgrades - Turfs, Track & Tennis Courts 2017, RFP No.14-7041, Project No. 17.631B to Hellas Construction, Inc. (2016 Bond Funds - $327,478.19) (Approval of additional costs and contract time extension is required due to modifications to the project)
Change Order No. 4 for Athletic Upgrades Jefferson High School & Henderson Middle School, CSP No. 16-034, Project No. 14.567D to Banes General Contractors, Inc. (2007 Bond Funds) (Approval of a contract time extension [36 calendar days])
Approval of Professional Services Contract over $100,000.00 – EPISD Administration Building Downtown Relocation, RFQ No. 17-044, Project No. 17.634 (Administration Recommendation: Huitt-Zollars, Inc.) (2007 Bond Funds, Operating Funds, and TBD Funds - $1,767,236.00) (Approval is needed to proceed with the design of the project)
Approval of Resolution and Contract of Sale between EPISD and City of El Paso, a Texas Municipal Corporation, on behalf of El Paso Water Utilities Public Service Board for Lots 3, 4 & 5, Block 1, Coronado Del Sol Subdivision, El Paso County, Texas (Approval is needed to proceed with the sale of real property to the City of El Paso on behalf of El Paso Water Public Service Board)
EPISD Council of PTAs Year-End Report (The EPISD Council of PTAs report will show engagement between EPISD, parents and the community working together to service students in the District)
Public Meeting to Discuss 2017-2018 District Budget (Texas Education Code Section §44.044 and Board Policy CE [Local] require an open meeting to discuss the budget)
8A. Discuss and Take Appropriate Action on the Proposed 2017-2018 Employee Compensation Package (Information provided will assist in setting the District’s compensation package) 8B. Discuss and Take Appropriate Action on the Proposed 2017-2018 General Fund, Debt Service Fund and Food Service Fund Budgets (As required by Board Policy CE [Legal])
10. Order Canvassing Returns/Votes and Declaring Results of June 10, 2017, Board of Trustee Runoff Election (To comply with Texas Election Code Sections 67.002, 67.003, 67.004, 67.016, 2.021, and 2.025) 11. Oath of Office to Members of the Board of Trustees
8A. Discuss and Take Appropriate Action on the Proposed 2017-2018 Employee Compensation Package (Information provided will assist in setting the District’s compensation package) 8B. Discuss and Take Appropriate Action on the Proposed 2017-2018 General Fund, Debt Service Fund and Food Service Fund Budgets (As required by Board Policy CE [Legal])
Discuss and Take Appropriate Action on Award of Bond Program Management Advisory Services RFQ #17- 069 (Administration Recommendation: Gafcon, Inc.) (To provide Bond Management Advisory Services for the 2016 Bond Program)
Consider and Approve a Resolution Authorizing the Issuance of “El Paso Independent School District Maintenance Tax Notes, Series 2017”; providing for the payment of such Notes; and Resolving Other Matters Incident and Related to the Issuance, Sale, Payment, and Delivery of such Notes, Including Establishing Parameters Thereto and Delegating Certain Matters to Authorized District Officials (M & O Funds - $6,000,000.00) (The District would like to issue Maintenance Tax Notes to repurpose existing school facilities for administrative use)
Update on Program Review of Special Education and Special Services (To communicate special education program review findings)
College Career Technology Academy (CCTA) (To provide an update regarding program offerings, enrollment, and future plans for College Career Technology Academy)
12. Election of Board Officers A. Board President B. Board Vice-President C. Board Secretary 13. Adjournment
If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed or executive meeting or session of the Board of Trustees is required, then such closed or executive meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., or Texas Government Code 418.183 (f), will be held by the School Board at the date, hour, and place given in this Notice or as soon after the commencement of the meeting covered by this Notice as the School Board may conveniently meet in such closed or executive meeting or session concerning any and all purposes permitted by the Act. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.
Recognition of 2016 - 2017 Volunteers (To promote and enhance community relations by recognizing VIPS)
Presentation of June 2017 “I Am EPISD” Award (The “I Am EPISD” Award recognizes employees/students who have exemplified the EPISD spirit)
Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes for May 30, 2017, Special Board of Trustees Meeting B. Possible Rescheduling of November 21, 2017, Regular Meeting of the Board of Trustees (Rescheduling the regular Board Meeting of November 21, 2017, to November 16, 2017, is needed due to the District closing for Thanksgiving week) C. Approval of Budget Amendments 1. Transfer Campus Principal Funds from General Fund to Fund 461-Campus Principal Activity Funds (The transfer will provide more transparency and separate the Campus Principal Funds into its own fund in accordance with the Financial Accountability System Resource Guide) 2. Costs Related to Instructional Staff Development and Curriculum Writing (Local Operating Funds - $362,653.00) (Amendment will provide proper funding for District operations) D. Approval of Memorandum of Understanding between EPISD and El Paso Symphony Orchestra’s Tocando Community Music Project (To allow for the continuation of the “Tocando” after-school community music project at Hart Elementary and expanding the program to Guillen Middle School) E. Approval of Waiver for Optional Flexible School Day Program (OFSDP) (CCTA is submitting the application for the 2016-2017 school year) F. Approval of Increase of the Spending Authorization under the Memorandum of Understanding between El Paso Independent School District (EPISD) and El Paso Community College (EPCC) – Gateway to College (Budgeted SCE Funds - $67,000.00) (Approval will provide additional spending authorization to continue services and allow dropouts or potential dropouts the opportunity to return to education and gain a high school diploma while earning college credit) G. Purchases Requiring Board Approval 1. Approval to Renew Microsoft Enterprise License, Utilizing State of Texas Department of Information Resources (DIR) Contract #DIR-SDD-2503 from SHI Government Solutions, Inc. (Budgeted Local Funds - $360,156.00) (To continue to purchase the most current versions of Microsoft products) 2. Approval to Purchase Staff Training and Support Services for the Continued Implementation of Social Emotional Learning from Collaborative for Academic, Social, and Emotional Learning Utilizing Education Service Center Region 19 Allied States Cooperative – RFP #15-7176, Consulting, Contracting, Staff Development & Related (Supplemental), Using Fiscal Year 2018 State Compensatory Education Funds (State Compensatory Education Funds - $250,000.00) (To provide staff training and support services to the Student & Family Empowerment Department needed to implement Social Emotional Learning across District Campuses) I. Approval of Construction Contracts 1. Franklin 9th Grade Center Air Washer #9 and #10 Replacement, CSP No. 17-068, Project No. 13.544 (Administration Recommendation: T-Dyne Contractors, LLC) (2007 Bond Funds - $230,896.00) (Approval required to replace existing air washers #9 and #10 in the mechanical room) 2. Bowie High School Play Fields, CSP No. 17-071, Project No. 15.587 (Administration Recommendation: Black Stallion Contractors, Inc.) (2007 Bond Funds - $1,079,985.99) (Approval required for the construction of the new playfields at Bowie High School) 3. AGS New Tech Classroom Improvements at Armendariz MS, CSP No. 17.072, Project No. 17.633 (Administration Recommendation: Pride General Contractors, LLC) (2007 Bond Funds - $342,000.00) (Approval required for new all-girls school modifications) J. Approval of RFQ Architectural/Engineering Services for Miscellaneous Projects, RFQ No. 17-066, Project No. 18.758 (Budgeted Local and Bond Funds) (Approval of the responding firms is needed to allow administration to proceed with selecting firms as needed) L. Approval of Expenditures for Minor Construction Trades and Job Order Contracting Services Utilizing Interlocal Cooperative Contracts from Region 19 Allied States Cooperative (ASC) RFP #13-6901, RFP #13-6915, RFP #13-6972, RFP #13-6973, RFP #14-7072, RFP # 15-7175 (Budgeted Local and Federal Funds - $5,000,000.00) (To increase District’s ability to complete minor construction projects in a timely manner) M. Approval to Use Various Fund Accounts for Job Order Contracts (JOC) CSP #17-005 Previously Approved by the Board on October 25, 2016 (Budgeted Local and Federal Funds - $2,400,000.00) (To increase District’s ability to complete minor construction projects in a timely manner) N. Internal Audit Activity Report (To provide the Board of Trustees a report on the Internal Audit activities and related matters, in accordance with Board Policy CFC [Local] and CFC [Exhibit])
Change Order No. 2 for 2016 Bond Athletic Upgrades - Turfs, Track & Tennis Courts 2017, RFP No.14-7041, Project No. 17.631B to Hellas Construction, Inc. (2016 Bond Funds - $327,478.19) (Approval of additional costs and contract time extension is required due to modifications to the project)
Change Order No. 4 for Athletic Upgrades Jefferson High School & Henderson Middle School, CSP No. 16-034, Project No. 14.567D to Banes General Contractors, Inc. (2007 Bond Funds) (Approval of a contract time extension [36 calendar days])
Approval of Professional Services Contract over $100,000.00 – EPISD Administration Building Downtown Relocation, RFQ No. 17-044, Project No. 17.634 (Administration Recommendation: Huitt-Zollars, Inc.) (2007 Bond Funds, Operating Funds, and TBD Funds - $1,767,236.00) (Approval is needed to proceed with the design of the project)
Approval of Resolution and Contract of Sale between EPISD and City of El Paso, a Texas Municipal Corporation, on behalf of El Paso Water Utilities Public Service Board for Lots 3, 4 & 5, Block 1, Coronado Del Sol Subdivision, El Paso County, Texas (Approval is needed to proceed with the sale of real property to the City of El Paso on behalf of El Paso Water Public Service Board)
EPISD Council of PTAs Year-End Report (The EPISD Council of PTAs report will show engagement between EPISD, parents and the community working together to service students in the District)
Public Meeting to Discuss 2017-2018 District Budget (Texas Education Code Section §44.044 and Board Policy CE [Local] require an open meeting to discuss the budget)
8A. Discuss and Take Appropriate Action on the Proposed 2017-2018 Employee Compensation Package (Information provided will assist in setting the District’s compensation package) 8B. Discuss and Take Appropriate Action on the Proposed 2017-2018 General Fund, Debt Service Fund and Food Service Fund Budgets (As required by Board Policy CE [Legal])
10. Order Canvassing Returns/Votes and Declaring Results of June 10, 2017, Board of Trustee Runoff Election (To comply with Texas Election Code Sections 67.002, 67.003, 67.004, 67.016, 2.021, and 2.025) 11. Oath of Office to Members of the Board of Trustees
8A. Discuss and Take Appropriate Action on the Proposed 2017-2018 Employee Compensation Package (Information provided will assist in setting the District’s compensation package) 8B. Discuss and Take Appropriate Action on the Proposed 2017-2018 General Fund, Debt Service Fund and Food Service Fund Budgets (As required by Board Policy CE [Legal])
Discuss and Take Appropriate Action on Award of Bond Program Management Advisory Services RFQ #17- 069 (Administration Recommendation: Gafcon, Inc.) (To provide Bond Management Advisory Services for the 2016 Bond Program)
Consider and Approve a Resolution Authorizing the Issuance of “El Paso Independent School District Maintenance Tax Notes, Series 2017”; providing for the payment of such Notes; and Resolving Other Matters Incident and Related to the Issuance, Sale, Payment, and Delivery of such Notes, Including Establishing Parameters Thereto and Delegating Certain Matters to Authorized District Officials (M & O Funds - $6,000,000.00) (The District would like to issue Maintenance Tax Notes to repurpose existing school facilities for administrative use)
Update on Program Review of Special Education and Special Services (To communicate special education program review findings)
College Career Technology Academy (CCTA) (To provide an update regarding program offerings, enrollment, and future plans for College Career Technology Academy)
12. Election of Board Officers A. Board President B. Board Vice-President C. Board Secretary 13. Adjournment