Recognitions A. Proclamation Honoring Superintendent Diana Sayavedra from State Board of Education Member Georgina C. Perez (To honor Superintendent Diana Sayavedra as EPISD's first permanent female Superintendent) B. School Board Recognition and Proclamation (To honor School Board members who serve countless hours working to make public education the best it can be for every child)
Action Items Discuss and Take Appropriate Action on COVID-19 Update (To provide an update on the impact and response of COVID-19)
Discuss and Take Appropriate Action on 2022-2023 School Calendar (To approve the proposed 2022-2023 instructional calendar that has been created and vetted by the District Calendar Committee, reviewed by the Districtwide Educational Improvement Council, and approved by Administration)
Reports Student Outcomes Report - College Career, Military, Readiness (CCMR) and HB4545 (To provide an update on College, Career, Military Readiness (CCMR) and Board Goal #3 as well as a January update on HB4545)
Update on School Facility Planning and Construction - 2016 Bond Program Quarterly Update (To provide the Board a 2016 Bond Program Update)
8. Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. December 14, 2021, Special Board of Trustees Meeting 2. December 14, 2021, Board of Trustees Meeting 3. January 4, 2022, Facilities Committee Meeting 4. January 5, 2022, Business Services Committee Meeting B. Approval of Budget Amendments 1. Approval of Budget Amendment for Costs Associated with Personnel Costs, Furniture & Equipment and Administrative Supplies & Materials (General Operating Fund - $50,666.00) (Amendment will provide adequate funding for District operations) 2. Approval of Budget Amendment to Record the Remarketed Series 2020 Variable Rate Maintenance Tax Notes (General Operating Fund - $17,562,845.00) (Amendment will provide adequate funding for District operation) C. Rescheduling of March 15, 2022, Regular Meeting of the Board of Trustees (Rescheduling the regular Board Meeting of March 15, 2022, to March 8, 2022, is needed due to Spring Break) D. Approval of Revisions to 2021-2022 Miscellaneous Pay Rates (To provide compensation for EPISD employees) E. Approval of Revisions to 2022-2023 Budget Development Calendar (The budget development calendar will set timelines for the adoption of the District’s budget) F. Internal Audit Activity Report to the Board of Trustees (To provide the Board of Trustees a report on the Internal Audit Department’s plan and performance relative to its plan, in accordance with the Internal Audit Charter [Board Policy CFC Exhibit]) G. Facilities and Construction Quarterly Reports to Board of Trustees (To provide the Board of Trustees a quarterly reporting in accordance with Policy CV [Local] and Policy CDB [Local]) H. Approval of Appointment to 2016 Bond Oversight Committee (Appointment of Raul Arizpe to the Citizens' Bond Advisory Committee would fill a current vacancy) I. Ratification of Notice of Termination of Supplemental Duty Assignment Contract as Interim Superintendent of El Paso Independent School District (To ratify Termination of Supplemental Duty Assignment Contract for Interim Superintendent) J. Approval of Agency Affiliation Agreement for Health Occupations Division Programs and Courses between Texas Tech University Health Sciences Center and El Paso Independent School District; and, Approval of Business Associate Agreement between El Paso Independent School District and Texas Tech University Health Sciences Center at El Paso, on behalf of Gayle Greve Hunt School of Nursing (To accept nursing students from the Texas Tech University Health Sciences Center at El Paso, Gayle Greve Hunt School of Nursing, in to District facilities for practical experience in clinicial services and procedure) K. Approval to Authorize the Superintendent or Designee to Execute Letter Regarding Minor Boundary Modification Application to Foreign Trade Zone No. 68 by El Paso Communications, Inc. (To execute a letter of no objection on behalf of the District for a minor boundary modification application to Foreign Trade Zone No. 68 by El Paso Communications, Inc.) L. Approval of Supplemental Agreement No. 2 to Lease No. DACA63-1-97-0505 for the Operation, Maintenance and Repair of the Premises, which Includes Chapin High School, for Educational Purposes (To authorize the Lessee to exercise the twenty-five (25) year option on the Chapin High School Land Lease) M. Award of Burges High School ROTC Building HVAC Upgrade, Project No. 21.671, to Johnson Controls, Inc., Utilizing Sourcewell Cooperative, RFP #070121, HVAC Systems and Related Services (Budgeted Operating Fund - $498,843.30) (Approval required for the replacement of the HVAC system at Burges High School ROTC Building) N. Approval of Change Order No. 003 to Dr. Josefina Villamil Tinajero PK-8 (New Additions and Renovations to Henderson MS), CSP No. 19-020, Project No. 17.613, to Dantex General Contractors, Inc., for $146,763.44 and a Time Extension of Sixty (60) Calendar Days (To authorize the change order in the amount of $146,763.44 for the required additional scope for the carbon monoxide detection system at Dr. Josefina Villamil Tinajero PK-8, and a Time Extension of Sixty (60) calendar days as per Board Policy CV [Local]) O. Approval of Change Order No. 005 for Bobby Joe Hill PK-8 (Terrace Hills Middle School Consolidating Collins Elementary), CSP No. 19-012, Project No. 17.617, to Arrow Building Corp., for $400,000.00 to Increase the Owner Construction Contingency Budget and Approval of the Allocation of $400,000.00 from the 2016 Bond Program Contingency (Approval required to increase the owner’s construction contingency) P. Approval of Final Payment for Construction Contracts 1. Approval of Final Acceptance of Work and Final Payment for 6531 Boeing Building Structures Demolition, Utilizing TXMAS-18- 00CORP10, Project No. 21.673, to Border Demolition and Environmental, Inc., (199X Operating Funds - $42,306.25) (Approval is needed to proceed with final acceptance and final payment for the project as per Board Policy) 2. Approval of Final Acceptance of Work and Final Payment for General Douglas MacArthur PK-8 Roof Repairs, Utilizing Region XIX RFP #17-7261, Project No. 17.615B, to C. Ortiz Corp., dba The Roof & Metal Co. (2016 Bond Funds - $8,430.73) (Approval is needed to proceed with final acceptance and final payment for the project as per Board Policy) Q. Purchases Requiring Board Approval 1. Approval to Purchase Student iPad Devices, Accessories, Software, and Services, from Apple, Inc., Utilizing Texas Department of Information Resources (DIR) Contract #DIR-TSO-3789 (Budgeted Local Funds - $3,065,785.60) (To sustain the District's 1:1 initiative and support PK - 3rd grade with needed technology for classroom instruction) 3. Approval to Purchase Furniture, Fixtures, Equipment, and Related Services for Navarrete Middle School and Hartley PK-8 School, from Approved Cooperative Contract Vendors (Budgeted Bond Funds - $1,295,921.00) (To purchase furniture, fixtures, equipment, and related services for Navarrete Middle School and Hartley PK-8 Schools) R. ESSER Funding - Purchases Requiring Board Approval 1. Award of CSP #22-016, Custodial Equipment (Administration Recommendation: Spectrum Paper Co. Inc.)(Budgeted ESSER Funds - $389,378.00) (To ensure all District facilities are clean and sanitized to support the educational process) 2. Award of Personal Protective Equipment (PPE) and Related Items, CSP #22-022 (Budgeted Federal ESSER III Funds - $403,807.00) (To continue to provide the District with needed personal protective equipment)
8Q2. Approval of Expenditures for Goods and Services from Vendors that Have Exceeded the $100,000 Procurement Threshold (Budgeted Federal, State, Local, Bond, and Grant Funds - Not to Exceed $560,000.00) (To approve pending requisitions for various items from awarded cooperative contract vendors) 9. Adjournment
Recognitions A. Proclamation Honoring Superintendent Diana Sayavedra from State Board of Education Member Georgina C. Perez (To honor Superintendent Diana Sayavedra as EPISD's first permanent female Superintendent) B. School Board Recognition and Proclamation (To honor School Board members who serve countless hours working to make public education the best it can be for every child)
Action Items Discuss and Take Appropriate Action on COVID-19 Update (To provide an update on the impact and response of COVID-19)
Discuss and Take Appropriate Action on 2022-2023 School Calendar (To approve the proposed 2022-2023 instructional calendar that has been created and vetted by the District Calendar Committee, reviewed by the Districtwide Educational Improvement Council, and approved by Administration)
Reports Student Outcomes Report - College Career, Military, Readiness (CCMR) and HB4545 (To provide an update on College, Career, Military Readiness (CCMR) and Board Goal #3 as well as a January update on HB4545)
Update on School Facility Planning and Construction - 2016 Bond Program Quarterly Update (To provide the Board a 2016 Bond Program Update)
8. Consent Agenda (Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a Consent Agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review.) A. Approval of Minutes 1. December 14, 2021, Special Board of Trustees Meeting 2. December 14, 2021, Board of Trustees Meeting 3. January 4, 2022, Facilities Committee Meeting 4. January 5, 2022, Business Services Committee Meeting B. Approval of Budget Amendments 1. Approval of Budget Amendment for Costs Associated with Personnel Costs, Furniture & Equipment and Administrative Supplies & Materials (General Operating Fund - $50,666.00) (Amendment will provide adequate funding for District operations) 2. Approval of Budget Amendment to Record the Remarketed Series 2020 Variable Rate Maintenance Tax Notes (General Operating Fund - $17,562,845.00) (Amendment will provide adequate funding for District operation) C. Rescheduling of March 15, 2022, Regular Meeting of the Board of Trustees (Rescheduling the regular Board Meeting of March 15, 2022, to March 8, 2022, is needed due to Spring Break) D. Approval of Revisions to 2021-2022 Miscellaneous Pay Rates (To provide compensation for EPISD employees) E. Approval of Revisions to 2022-2023 Budget Development Calendar (The budget development calendar will set timelines for the adoption of the District’s budget) F. Internal Audit Activity Report to the Board of Trustees (To provide the Board of Trustees a report on the Internal Audit Department’s plan and performance relative to its plan, in accordance with the Internal Audit Charter [Board Policy CFC Exhibit]) G. Facilities and Construction Quarterly Reports to Board of Trustees (To provide the Board of Trustees a quarterly reporting in accordance with Policy CV [Local] and Policy CDB [Local]) H. Approval of Appointment to 2016 Bond Oversight Committee (Appointment of Raul Arizpe to the Citizens' Bond Advisory Committee would fill a current vacancy) I. Ratification of Notice of Termination of Supplemental Duty Assignment Contract as Interim Superintendent of El Paso Independent School District (To ratify Termination of Supplemental Duty Assignment Contract for Interim Superintendent) J. Approval of Agency Affiliation Agreement for Health Occupations Division Programs and Courses between Texas Tech University Health Sciences Center and El Paso Independent School District; and, Approval of Business Associate Agreement between El Paso Independent School District and Texas Tech University Health Sciences Center at El Paso, on behalf of Gayle Greve Hunt School of Nursing (To accept nursing students from the Texas Tech University Health Sciences Center at El Paso, Gayle Greve Hunt School of Nursing, in to District facilities for practical experience in clinicial services and procedure) K. Approval to Authorize the Superintendent or Designee to Execute Letter Regarding Minor Boundary Modification Application to Foreign Trade Zone No. 68 by El Paso Communications, Inc. (To execute a letter of no objection on behalf of the District for a minor boundary modification application to Foreign Trade Zone No. 68 by El Paso Communications, Inc.) L. Approval of Supplemental Agreement No. 2 to Lease No. DACA63-1-97-0505 for the Operation, Maintenance and Repair of the Premises, which Includes Chapin High School, for Educational Purposes (To authorize the Lessee to exercise the twenty-five (25) year option on the Chapin High School Land Lease) M. Award of Burges High School ROTC Building HVAC Upgrade, Project No. 21.671, to Johnson Controls, Inc., Utilizing Sourcewell Cooperative, RFP #070121, HVAC Systems and Related Services (Budgeted Operating Fund - $498,843.30) (Approval required for the replacement of the HVAC system at Burges High School ROTC Building) N. Approval of Change Order No. 003 to Dr. Josefina Villamil Tinajero PK-8 (New Additions and Renovations to Henderson MS), CSP No. 19-020, Project No. 17.613, to Dantex General Contractors, Inc., for $146,763.44 and a Time Extension of Sixty (60) Calendar Days (To authorize the change order in the amount of $146,763.44 for the required additional scope for the carbon monoxide detection system at Dr. Josefina Villamil Tinajero PK-8, and a Time Extension of Sixty (60) calendar days as per Board Policy CV [Local]) O. Approval of Change Order No. 005 for Bobby Joe Hill PK-8 (Terrace Hills Middle School Consolidating Collins Elementary), CSP No. 19-012, Project No. 17.617, to Arrow Building Corp., for $400,000.00 to Increase the Owner Construction Contingency Budget and Approval of the Allocation of $400,000.00 from the 2016 Bond Program Contingency (Approval required to increase the owner’s construction contingency) P. Approval of Final Payment for Construction Contracts 1. Approval of Final Acceptance of Work and Final Payment for 6531 Boeing Building Structures Demolition, Utilizing TXMAS-18- 00CORP10, Project No. 21.673, to Border Demolition and Environmental, Inc., (199X Operating Funds - $42,306.25) (Approval is needed to proceed with final acceptance and final payment for the project as per Board Policy) 2. Approval of Final Acceptance of Work and Final Payment for General Douglas MacArthur PK-8 Roof Repairs, Utilizing Region XIX RFP #17-7261, Project No. 17.615B, to C. Ortiz Corp., dba The Roof & Metal Co. (2016 Bond Funds - $8,430.73) (Approval is needed to proceed with final acceptance and final payment for the project as per Board Policy) Q. Purchases Requiring Board Approval 1. Approval to Purchase Student iPad Devices, Accessories, Software, and Services, from Apple, Inc., Utilizing Texas Department of Information Resources (DIR) Contract #DIR-TSO-3789 (Budgeted Local Funds - $3,065,785.60) (To sustain the District's 1:1 initiative and support PK - 3rd grade with needed technology for classroom instruction) 3. Approval to Purchase Furniture, Fixtures, Equipment, and Related Services for Navarrete Middle School and Hartley PK-8 School, from Approved Cooperative Contract Vendors (Budgeted Bond Funds - $1,295,921.00) (To purchase furniture, fixtures, equipment, and related services for Navarrete Middle School and Hartley PK-8 Schools) R. ESSER Funding - Purchases Requiring Board Approval 1. Award of CSP #22-016, Custodial Equipment (Administration Recommendation: Spectrum Paper Co. Inc.)(Budgeted ESSER Funds - $389,378.00) (To ensure all District facilities are clean and sanitized to support the educational process) 2. Award of Personal Protective Equipment (PPE) and Related Items, CSP #22-022 (Budgeted Federal ESSER III Funds - $403,807.00) (To continue to provide the District with needed personal protective equipment)
8Q2. Approval of Expenditures for Goods and Services from Vendors that Have Exceeded the $100,000 Procurement Threshold (Budgeted Federal, State, Local, Bond, and Grant Funds - Not to Exceed $560,000.00) (To approve pending requisitions for various items from awarded cooperative contract vendors) 9. Adjournment